Training Management System for AI competencies Course
duration | 6 days
Description
Course on training management system: what is it, phases and PDCA cycle, players, internal versus external training, how to implement and how to monitor and evaluate. profiles, activities and existing competences. Identification of gaps and planning for the future.
Learning Outcomes
By the end of this course, participants will be able to:
- Understand the Foundations of a Training Management System (TMS)
- Define what a Training Management System is and explain its role in organizational development.
- Identify the key components and phases of a TMS.
- Describe how the Plan-Do-Check-Act (PDCA) cycle applies to training management.
- Recognize Key Stakeholders and Organizational Roles
- Distinguish between internal and external training providers and their respective contributions.
- Identify the roles and responsibilities of players involved in the training process (e.g., training manager, trainers, HR, quality assurance).
- Describe the interaction between training functions and other business units.
- Plan and Implement a Training Management System
- Map out the steps for designing and implementing a TMS aligned with organizational goals.
- Develop a training policy and procedures manual.
- Integrate training management with quality and strategic planning systems.
- Monitor and Evaluate Training Effectiveness
- Apply tools and techniques to monitor training activities and evaluate outcomes.
- Use qualitative and quantitative data to assess the effectiveness and impact of training.
- Implement feedback mechanisms and continuous improvement strategies based on PDCA.
- Profile Existing Competences and Plan Future Development
- Define competence profiling and its importance in training planning.
- Use methods and tools to assess current workforce competences.
- Identify training needs and gaps through performance and competence analysis.
- Develop future-focused training plans to support career progression and innovation.
- Apply Practical Skills and Tools
- Create and use templates for training matrices, evaluation forms, and planning tools.
- Analyse case studies or scenarios related to TMS implementation and improvement.
- Use digital tools or software to manage training records and documentation
Introduction to Training Management Systems
duration | 4 hours
Learning Outcomes
- Define TMS and its purpose
- Identify components and lifecycle of a TMS
- Introduce the PDCA cycle in training
Activities
- Interactive lecture
- Group discussion: “What does training success look like?”
- Case example of TMS in a company
The PDCA Cycle in Training Management
duration | 6 hours
Learning Outcomes
- Explain how PDCA applies to training
- Link continuous improvement to training effectiveness
- Analyse training quality issues using PDCA logic
Activities
- Group exercise: Mapping PDCA to training processes
- Case study: Root cause analysis of failed training program
- Quiz
Stakeholders and Training Types
duration | 4 hours
Learning Outcomes
- Identify internal and external training actors
- Understand stakeholder roles and interactions
- Compare benefits/risks of internal vs external training
Activities
- Role-play activity
- Matrix exercise: Comparing training delivery models
- Discussion: Outsourcing vs in-house training strategy
Planning and Implementing a TMS
duration | 8 hours
Learning Outcomes
- Design a basic training policy and procedure
- Structure a training plan aligned to strategic goals
- Understand integration with quality management systems
Activities
- Workshop: Drafting a training procedure
- Group activity: Building a training calendar
- Peer feedback on implementation plans
Monitoring, Evaluation, and Continuous Improvement
duration | 6 hours
Learning Outcomes
- Select tools for monitoring training
- Evaluate training outcomes with real-world data
- Establish feedback loops for improvement
Activities
- Hands-on session: Building evaluation forms
- Simulation: Training effectiveness dashboard
- Group presentation of improvement plans
Competence Profiling and Gap Analysis
duration | 4 hours
Learning Outcomes
- Profile current competences in a workforce
- Identify skill gaps and future training needs
- Develop forward-looking competence development plans
Activities
- Case scenario: Mapping competence profiles
- Gap analysis exercise
- Group presentation: Strategic training roadmap
Wrap-up, Reflection, and Assessment
duration | 4 hours
Learning Outcomes
- Consolidate knowledge and skills gained
- Reflect on how to apply concepts in own organizations
- Demonstrate understanding via final assessment
Activities
- Review and reflection workshop
- Knowledge test or mini-project
- Feedback and action plan drafting